All relevant information will be extracted from any electronic and physical data systems within RA and DtC agencies.
Most information will be shared at MAPPA meetings where individual offenders are being discussed. Invitations to meetings will include sufficient detail to enable the subject(s) being considered at the meeting to be identified. MAPPA meetings will be formally minuted and all resulting documentation appropriately protected using the Government Security Classification Scheme (GSCS).
Information may also be shared using MAPPA documentation, at meetings of professionals, at core group meetings and in ad hoc interactions. Meetings and interactions must either be formally minuted or recorded in case management systems. Where an agency declines to disclose information this should also be recorded.